AI for orthodontic practicesLima, Ohio & Allen County
AI for consultations, adjustments, and the parent who calls at 8 p.m.
New-patient consults booked and appointment questions answered, so your front desk stays with the family in the chair.
A parent researches at night, calls when they get a minute, and books with whichever practice answered.
Orthodontics is a long, planned purchase made by a parent who researches at night and calls when they get a minute. If that call goes to voicemail, the next practice gets the consult.
We put an agent on your line that answers after hours, explains what a consult involves, and books it. Behind it, tracking for the treatment plans that were presented and never started — which is the most recoverable revenue in the practice.
Parents research and call outside office hours, when nobody is there.
Adjustment scheduling generates constant routine calls.
Treatment plans that were presented but never started quietly disappear.
What the research says about businesses like yours
Published studies, not our marketing. Every source is linked.
Across 105 published studies, the average no-show rate for scheduled appointments was about 23% — and the biggest driver was how long the patient had to wait between booking and the visit.
Health Policy (Dantas et al.), 2018Systematic literature review of 105 no-show studies97% of consumers read reviews for local businesses, and 41% say they always check them before choosing where to go.
BrightLocal Local Consumer Review Survey, 2026Annual survey of U.S. consumers on local-business review behavior68% of consumers say they'll only use a business rated four stars or higher — up from 55% a year earlier. Nearly a third now hold out for 4.5+.
BrightLocal Local Consumer Review Survey, 2026Annual survey of U.S. consumers on local-business review behaviorBusinesses that got back to a new inquiry within an hour were nearly seven times more likely to qualify that lead than businesses that responded even an hour after that — and more than sixty times more likely than the ones who waited a day.
Harvard Business Review, 2011Audit of 2,241 U.S. companies' response timesEvery service, and what it changes for orthodontic practices
Start with one. The ones marked below are where most orthodontic practices see the fastest return — but they all work on the same operation.
Phone Agent
The 8 p.m. consult call, answered
The agent explains what a consult involves, answers the practical questions, and books it — instead of a voicemail a busy parent never returns.
- Callers hear a friendly greeting in your voice, day or night
- New leads are captured with name, number, and what they need
- Every call shows up as a transcript you can read later
Website
Treatment options and real results
Braces versus aligners, ages, financing, and actual before-and-afters. Parents compare practices on exactly this.
- Loads fast and looks right on every phone
- Edit your own pages by clicking or speaking, no tech skills
- Stays current because you change it the moment something changes
Custom CRM
Plans presented but never started
The most recoverable revenue in the practice, visible instead of buried — plus who's overdue for an adjustment.
- Stop losing leads in spreadsheets, sticky notes, and inboxes
- See every deal and where it stands at a glance
- Built to match your steps, so your team actually uses it
Second Brain
Plan details and policies, instantly
What that insurance allows, your financing terms, the post-op instructions — answered by whoever's at the desk.
- Stop digging through folders and old emails to find one detail
- Ask in plain words and get an answer in seconds
- Trust every answer because it shows the document it came from
Automated Social Media
Smiles are the whole pitch
Finished cases and patient milestones posted consistently are the most persuasive thing an orthodontic practice owns.
- You stay active online without writing a single post yourself
- Posts sound like you, not like a generic ad
- A steady schedule keeps you in front of local customers
Outbound Caller
Unstarted treatment, followed up
Most families didn't decline — life got in the way. A respectful check-in restarts more plans than any campaign.
- Old leads get followed up instead of quietly going cold
- Every call opens with what that person actually cared about
- Common objections get handled instead of ending the call
Cold Email Pipeline
Dentists and school partners
General dentists are the referral engine. We repair the sending setup so those relationships stay warm.
- Deliverability problems get found and fixed, not guessed at
- Your mailboxes get warmed to full sending capacity
- Your data flows into your sending tool automatically
The rest of what we build
Treatment acceptance, adjustment recall, contract balances — built alongside your practice software.
Frequently asked questions
Can it answer insurance questions?+
From what you give it — participation, general coverage, financing options. Anything specific to a plan goes to your team.
What about existing patients calling about an appointment?+
Routine scheduling and rescheduling is exactly the load it takes off the front desk.
Is follow-up on unstarted plans appropriate?+
Done respectfully, families usually appreciate it. Most did not decline — life just got in the way.
Consults get booked and started treatment plans don't stall.
Consults get booked and started treatment plans don't stall.
Let's find the highest-impact AI move for your orthodontic practice in Lima — free, no obligation.
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